Memory
What the assistant remembers about your organisation, each team and you — three pages of plain language it writes and you own.
The assistant does not keep a form of facts about you. It keeps a few pages: one for your organisation, one for each team, and one for you. Each page is plain language under fixed headings, written mostly by the assistant from what happens in your workspace, and open only to the people it belongs to. Each page lives where its owner works: your own page under Settings → Memory, a team's page on the team's home, Memory tab, and the organisation's page under Settings → Organisation memory for admins.
The three pages
| Page | What it holds | Where it lives | Who can open it | Who edits it |
|---|---|---|---|---|
| Organisation | What the company is and runs: what you do, where, for whom, the systems you use, the decisions that apply to everyone | Settings → Organisation memory | Organisation admins and owners. Members never see it; the assistant uses it for everyone | Organisation admins and owners |
| Team | What the team owns and how it works: its clauses, controls and evidence, its cadences, its standing decisions, its open questions | The team's home, Memory tab | Members of that team, and organisation admins | Members of that team, and organisation admins |
| You | How the assistant should work with you: language, tone, what you own | Settings → Memory | Only you | Only you |
Every page has the same shape. The organisation page has About us, Systems we run, How we work, Decisions, Open questions and Under review. A team page has What we own, How we work, Decisions, Open questions and Under review. Your page has How to work with you and About you.
How a page fills
Nobody fills a page in. The assistant writes to it as you work: when a conversation settles something durable — a fact about the company, how a team does something, a decision, how you want answers — it adds or updates a line under the right heading and notes where the line came from in parentheses. A fact about the organisation goes on the organisation page whoever said it. A decision about one of a team's documents goes on that team's page. A preference goes on your own page and nowhere else.
A page does not have to wait for conversations to say what the workspace already knows. Rebuild from records, on the organisation page and on every team page, writes what your records hold onto the page in plain language: the profile facts, the activities you confirmed while tailoring documents, the standards in your catalog, your teams and their documents, connected systems, registers, risks and settled decisions. Each of those lines ends with (from your records). Rebuilding again replaces only those lines and keeps every line a person or the assistant wrote, so it is safe to use whenever the records change. Your own page is never built from records, because nothing in them is about how you want to be helped.
The assistant reads the pages at the start of every conversation: the organisation page, the pages of the teams you belong to (narrowed to the team whose record is on screen when it is one of yours), and your page. What a page says is treated as established, so it is not asked again. The narrower page refines the wider one: a team's stricter rule applies in that team's documents even when the organisation default is looser, and your page shapes how the assistant speaks to you without ever appearing in a document.
Disagreements and open questions
A conversation never silently overwrites a page. If what someone says contradicts a line, the line stays and the assistant adds one under Under review naming both values and who said which. Whoever can edit the page settles it by editing; until then the assistant uses the page's own line and says once that it is under review. If a member of the organisation spots a wrong line on the organisation page, they tell the assistant in chat, and the note lands under Under review for an admin to see.
When the assistant had to ask something nobody could answer, it records the question under Open questions with the record that needed it. It does not ask again until a record on screen needs the answer.
Editing a page
Open Settings → Memory and pick the tab. If you may edit the page, Edit page opens it as text; keep the headings and write lines under them. Save keeps every earlier version, and History lists them with who wrote each — the assistant, a person by hand, or the starting version — and lets an editor Restore any of them, which makes a new version rather than rewinding.
A page is at most 200 lines. The assistant merges and prunes as it writes; a hand edit over the cap is refused with the count so you can shorten it.
What became of the organisation profile
The organisation profile that used to live at this address became the first organisation page: every fact you had answered was copied onto it as a line marked recorded before memory pages. Answers the assistant collects while tailoring a specific document are not memory pages; they stay with that document's questions and are reused across documents as before. The organisation memory screen shows only the page: the list of activities your organisation does and does not do, which used to sit beneath it, is no longer shown there. Those answers still scope your documents behind the scenes, and the assistant reflects what they say onto the page in plain language.
Headings in your language
A page's headings are shown in the language you use the app in. If you edit a page in Turkish, the headings you type are understood and the page is stored the same way for everyone; a colleague reading in English sees the English headings over the same lines.
Kept small overnight
A page holds at most 200 lines. When you or the assistant write to a page it merges rather than appends, and a nightly pass takes any page that is close to the limit anyway, merges lines that say the same thing, drops questions the page already answers, and saves the result as a new version named "Nightly tidy". Nothing is lost: the version before the tidy stays in the page's history and can be restored like any other.